Overview of GSWMA 

The Grenada Solid Waste Management Authority (GSWMA) is a statutory organization mandated by the Government of Grenada through the Grenada Solid Waste Management Authority Act No 11 of 1995. Its primary responsibility is to develop waste disposal facilities and provide collection and transportation services for residential solid waste in Grenada. 

The governance of GSWMA falls under the purview of the Minister with responsibility for Climate Resilience, the Environment, and Renewable Energy, while operational oversight is managed by a Board of Directors and a General Manager. 

GSWMA’s funding is derived from the implementation of the Environmental Levy Act.

Objectives: The primary objectives of this assignment are: 

• To review the current structure, processes, roles, and responsibilities within the Finance Department. 
• To provide recommendations for modernization, upgrades, and enhanced efficiency of the department. 

Scope of Work: The scope of work for the restructuring of the GSWMA Finance Department includes: 

• Reviewing the current operations of the Finance Department. 
• Assessing the management requirements for financial reporting, projections, and analyses. 
• Making recommendations for a fiscal management process that is specifically suited for a Solid Waste Management Authority. 
• Evaluating the effectiveness of existing software and proposing enhancements for digital advancement. 
• Identifying gaps in software and hardware systems and recommending upgrades for a modern finance department. 

• Reviewing current staffing and positions and proposing options for enhancement. 
• Developing a training plan for department personnel aligned with their roles and responsibilities. 
• Evaluating asset safeguarding procedures. 
• Assessing internal controls and recommending improvements. 
• Reviewing collaboration between the Finance Department and other departments, identifying areas for improvement. 
• Conduct a comprehensive risk assessment to identify potential risks and challenges associated with the restructuring process. This should include risks related to technology, personnel, and organizational culture, along with strategies for mitigating these risks. 
• Define key performance indicators (KPIs) and metrics to measure the success of the restructuring efforts. This could include metrics related to efficiency improvements, cost savings, employee satisfaction, and overall departmental performance. 
• Ensure that the restructuring efforts comply with relevant laws, regulations, and industry standards. 
• Developing models for the collection and analysis of operational data for current and future periods. 
• Exploring the possibility of the implementation of a variable rate tariff/fee system for Solid Waste collection, including conducting “Willingness to Pay” surveys. 
• Exploring also “Pay as you Throw” systems to address waste reduction awareness and promote reduction at source initiatives. 

Assignment deliverables 

• A report covering all items of the scope of works 
• A risk assessment and mitigation for the finance department 
• Recommendations and strategy for restructuring 
• A restructuring implementation and procurement plan 
• A presentation to the Board of Directors on findings and recommendations 

Expected Duration of Assignment: 

The assignment is expected to be completed within eight (8) weeks from the date of contract signing. The successful candidate must submit the entire report in a manner that facilitates the achievement of all deliverables within the specified timeframe. Qualification/Experience: 

The successful consultant/firm must meet the following criteria: 

• Recognized background in Finance, Accounting, or related field with a minimum of five years’ experience in financial consultancy work. 

• Ability to provide consulting services professionally, effectively, and efficiently. 
• Excellent writing and presentation skills (all reports must be in English). 

Recommended Presentation of Proposal: Interested consultants/firms are required to submit proposals as follows: 

• Description and background information of the Consultant/Firm, including a list of previous clients and nature of services provided to at least two (2) references. 
• Personal Curriculum Vitae highlighting qualifications meeting the minimum requirements. 
• Explanation of the consultant’s suitability for the work and a brief methodology outlining the approach to be taken. 
• Financial proposal containing all-inclusive professional fees and direct cost. 
• Proposed schedule for the implementation of works. 

Deadline for Receipt of Proposals: FRIDAY 27TH SEPTEMBER 2024 

The information should be submitted in one (1) sealed envelope or emailed to the Administrative Manager: lynette.oalexis@gswma.com 

Envelope should be addressed to: 

The General Manager 

Grenada Solid Waste Management Authority 

Frequente 

St. George 

Envelope should be marked: 

Technical and Financial Proposal 

Restructuring of GSWMA Finance Department